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Data protection
1. Collection and storage of personal data as well as the type and purpose of their use
a) When visiting the website
Every time a customer (or other visitor) accesses the website, the Internet browser used on your device (computer, laptop, tablet, smartphone, etc.) automatically sends information to the website server. This information is temporarily stored in a so-called log file.
The following data is recorded without any action on your part and stored until it is automatically deleted:
- IP address of the requesting computer, as well as device ID or individual device identifier and device type,
- Name of the file called up and the amount of data transferred, as well as the date and time of the call,
- notification of successful retrieval,
requesting domain,
- Description of the type of Internet browser used and, if applicable, the operating system of your device as well as the name of your access provider,
- your browser history data as well as your standard weblog information,
- Location data, including location data from your mobile device. Please note that on most mobile devices you can control or deactivate the use of location services in the settings menu of the mobile device.
The legitimate interest in accordance with Art. 6 Para. 1 S. 1 lit. .
Under no circumstances do we use the data collected for the purpose of drawing conclusions about you personally.
b) When using our contact form
If you have any questions, we offer you the opportunity to contact us using a form provided on the website. At least the following information is required: Email, name, telephone, so that we know who sent the request and to be able to answer it. Further information can be provided voluntarily.
The data processing for the purpose of contacting us takes place in accordance with Article 6 Paragraph 1 Sentence 1 Letter a GDPR on the basis of your voluntarily given consent.
The personal data collected by us for using the contact form will be automatically deleted after your request has been dealt with.
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c) When entering into a contractual relationship
When entering into a contractual relationship on our website, we ask you to provide the following personal data:
- Data that personally identify you, such as your name and email address
- Other personal data that we are legally obliged or authorized to collect and process and that we need for your authentication, identification or to check the data we have collected.
The data mentioned will be processed to process the contractual relationship. The data is processed on the basis of Art. 6 Para. 1 lit. b GDPR. The storage period is limited to the purpose of the contract and, if applicable, statutory and contractual storage obligations.
2. Transfer of personal data
Your data will not be transmitted to third parties for purposes other than those listed below.
We only pass on your data to third parties if:
- you have given your express consent to this in accordance with (Art. 6 Para. 1 S. 1 lit. a GDPR),
- this is necessary for the processing of contractual relationships with you (Art. 6 Para. 1 lit. b GDPR),
- there is a legal obligation to pass on (Article 6 (1) (c) GDPR),
- the disclosure is necessary to assert, exercise or defend legal claims and there is no reason to assume that you have an overriding legitimate interest in not disclosing your data (Art. 6 Para. 1 S. 1 lit.f GDPR).
In these cases, however, the scope of the transmitted data is limited to the necessary minimum.
Our data protection regulations are in accordance with the applicable data protection regulations and the data will only be processed in the Federal Republic of Germany / European Union. A transfer to third countries does not take place and is not intended.
3. Rights of data subjects
Upon request, we will be happy to inform you whether and which personal data are stored about you (Art. 15 GDPR), in particular about the processing purposes, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the existence of a right to correction, deletion, restriction of processing or objection, the existence of a right to lodge a complaint, the origin of your data, if we have not collected it, as well as the existence of automated decision-making including profiling.
You also have the right to correct any incorrectly collected personal data or to have incompletely collected data completed (Art. 16 GDPR).
You also have the right to demand that we restrict the processing of your data, provided that the legal requirements for this are met (Art. 18 GDPR).
You have the right to receive the personal data concerning you in a structured, common and machine-readable format or to request the transfer to another person responsible (Art. 20 GDPR).
In addition, you have the so-called "right to be forgotten", ie you can request that we delete your personal data, provided that the legal requirements are met (Art. 17 GDPR).
Irrespective of this, your personal data will be automatically deleted by us if the purpose of the data collection no longer applies or the data processing has taken place unlawfully.
According to Art. 7 Para. 3 GDPR, you have the right to revoke your once given consent to us at any time. As a result, we are no longer allowed to continue the data processing based on this consent in the future.
You also have the right to object to the processing of your personal data at any time, provided that a right to object is provided for by law. In the event of an effective revocation, your personal data will also be automatically deleted by us (Art. 21 GDPR).
If you would like to make use of your right of revocation or objection, an email to: mail@executive-assistant.de is sufficient.
In the event of violations of the data protection regulations, you have the option, according to Art. 77 GDPR, to lodge a complaint with a supervisory authority.
4. Duration of data storage
The data collected will be stored by us for as long as this is necessary for the implementation of the contracts entered into with us or for as long as you have not exercised your right to deletion or your right to data transfer to another company.
5. Cookies
We use cookies on our website. These are small text files that your browser automatically creates and that are stored on your device when you visit our website. Information is stored in the cookie that results in connection with the specific device used. However, this does not mean that we have immediate knowledge of your identity. The use of cookies initially serves to make the use of our offer more pleasant for you:
We use so-called session cookies to recognize that you have already visited individual subpages of our website. If you have registered, your password will be saved for the duration of your visit to our website and when you change subpages, so that you do not have to re-enter it every time. These session cookies are automatically deleted when you leave our website.
We use temporary cookies to optimize user-friendliness, which are stored on your end device for a specified period of time. If you visit our site again to use our services, it will automatically recognize that you have already visited us and which entries and settings you have made so that you do not have to re-enter them.
On the other hand, we use cookies to statistically record and evaluate the use of our website and to optimize our offer for you. These cookies enable us to automatically recognize when you visit our website again that you have already visited us. These cookies are automatically deleted after a defined period of time. The data processed by cookies are required for the purposes mentioned to safeguard our legitimate interests and those of third parties in accordance with Art. 6 Para. 1 S. 1 lit.f GDPR. Most browsers accept cookies automatically. If you do not want us to recognize information about your computer, please set your internet browser so that it deletes cookies from your computer hard drive, blocks all cookies or warns you before a cookie is saved. You can find out how to delete or block cookies in the help and support area of your Internet browser. There you will find instructions on how to find the file or directory in which cookies are stored. Please note in any case that the complete deactivation of cookies can lead to the fact that you cannot use all functions of our website.
Java applets and Java script are used to provide our website. If you do not want to use these auxiliary programs or active content for security reasons, you should deactivate the corresponding setting in your browser.
6. Online Marketing / Analysis Tools
The tracking measures we use are carried out on the basis of Art. 6 Paragraph 1 Sentence 1 Letter f GDPR, Section 15 Paragraph 3 TMG. With the tracking measures used, we want to ensure a needs-based design and continuous optimization of our website. On the other hand, we use the tracking measures to statistically record the use of our website and for the purpose of evaluating and optimizing our website. These interests are to be regarded as legitimate within the meaning of the aforementioned regulation.
Google Analytics
We use Google Analytics, a web analysis service from Google Inc. (https://www.google.de/intl/de/about/) (1600 Amphitheater Parkway, Mountain View, CA 94043, USA; hereinafter "Google"). In this context, pseudonymised usage profiles are created and cookies (see also section 5) are set. The information generated by the cookie about your use of this website, such as browser type / version, operating system used, referrer URL (the previously visited page), host name of the accessing computer (IP address) and the time of the server request are sent to a Transferred to a Google server in the USA and stored there. The information is used to evaluate the use of the website, to compile reports on website activity and to provide other services related to website activity and internet usage for the purposes of market research and needs-based design of these websites. Our legitimate interest in data processing also lies in these purposes. The legal basis for the use of Google Analytics is § 15 Abs. 3 TMG in connection with Art. 6 Abs. 1 lit. f GDPR.
This information may also be transferred to third parties if this is required by law or if third parties process this data on behalf of us. Under no circumstances will your IP address be merged with other Google data. The IP addresses are anonymized so that an assignment is not possible (so-called IP masking).
The data sent by us and linked to cookies, user IDs (e.g. user ID) or advertising IDs are automatically deleted after 14 months. The deletion of data whose retention period has expired takes place automatically once a month.
You can find more information on the terms of use and data protection of Google Analytics at http://www.google.com/analytics/terms/de.html or at http://www.google.com/intl/de/analytics/privacyoverview. html.
You can prevent the installation and storage of cookies by setting your browser software accordingly; however, we would like to point out that in this case you may not be able to use all functions of this website to their full extent.
You can also prevent the collection of the data generated by the cookie and related to your use of the website (including your IP address) and the processing of this data by Google by downloading the browser plug-in available under the following link and install https://tools.google.com/dlpage/gaoptout?hl=de.
As an alternative to the browser add-on, especially for browsers on mobile devices, you can also prevent Google Analytics from collecting data by clicking on the following link. An opt-out cookie is set which prevents the future collection of your data when you visit this website: Deactivate Google Analytics. The opt-out cookie is only valid in this browser and only for our website and is stored on your device. If you delete the cookies in this browser, you will have to set the opt-out cookie again.
Plugins from the social network XING (XING AG, Dammtorstraße 30, 20354 Hamburg, Germany) are integrated on our website. When you click the XING button on our website, a short-term connection to the XING servers is established via your browser Monitor visitor behavior in relation to the “XING Share Button”.
We would like to point out that, as the provider of the website, we have no knowledge of the content of the data actually transmitted or its use by XING. Further information and the latest version of the data protection declaration for the “XING Share Button” can be found at: https://dev.xing.com/plugins/share_button/privacy_policy
Plugins of the social network LinkedIn are integrated on our website. The provider is the LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA. When you click the LinkedIn button, a connection to the LinkedIn servers is established. The content of the plugin is transmitted directly from LinkedIn to your browser, which integrates it into the website. This will forward the information that you have visited our website to LinkedIn.
If you are logged in with your LinkedIn account, your visit to our website can be assigned directly to your profile by clicking the LinkedIn button. Even if you do not have a profile, it cannot be ruled out that your IP address will be saved by LinkedIn.
We would like to point out that, as the provider of the website, we have no knowledge of the content of the data transmitted or its use by LinkedIn. You can find more information on LinkedIn's privacy policy at https://www.linkedin.com/legal/privacy-policy.
Data security
We endeavor to take all necessary technical and organizational security measures to save your personal data in such a way that they are neither accessible to third parties nor to the public. If you want to contact us by e-mail, we would like to point out that with this communication channel, the confidentiality of the information transmitted cannot be fully guaranteed. We therefore recommend that you send us confidential information only by post.